Coworker is the always-on okWOW teammate that lives in your company's Slack. This guide is for the company admin who sets it up. It walks you through giving the coworker its own identity, granting it access to your tools, and connecting those tools in okWOW so that every action it takes is its own.
Before You Start
Your company is on an okWOW team plan and you are an Owner or Admin of the organization.
You have a Coworker seat ($300 per seat per month). Add one from Settings → Plans & Billing. See Pricing for details.
Setup has finished. Delegate → Coworker shows a banner while your coworker is being created. It is usually ready in under 30 minutes.
You can create users in Google Workspace or Microsoft 365, and invite members to the tools you want the coworker to use.
1. Create a Dedicated Email Identity
In Google Workspace or Microsoft 365, create a new user for the coworker, for example coworker@yourcompany.com.
The coworker works as its own teammate, not as you. Giving it its own account means:
Scoped access: it can only reach what you deliberately share with that account.
Clear audit trail: messages, edits, and comments it makes show up under its own name in each tool's history.
No borrowed accounts: it never acts through a person's login, so nobody's personal email, files, or permissions are exposed, and access doesn't break when someone changes role or leaves.
2. Give the Coworker Access to Your Tools
Add coworker@yourcompany.com to each tool the coworker should work in, the same way you would onboard a new hire:
Slack: invite it to your workspace and to the channels it should take part in.
Google Drive or OneDrive: share the specific folders it needs.
Notion, Linear, GitHub, and others: invite it as a member of the relevant workspaces, teams, or repositories.
Only grant what it should touch. The coworker can see and change anything this account can. Start narrow and widen access as you need it.
3. Sign In as the Coworker in a Separate Browser Window
Open an incognito (private) window, or a separate browser profile, so your personal sessions stay out of the way. In that window, sign in to each tool from step 2 as coworker@yourcompany.com: Google or Microsoft first, then Slack, Notion, Linear, GitHub, and the rest.
Keep this window open for the next step.
4. Connect the Tools in okWOW
In the same incognito window, go to app.okwow.ai and log in with your own admin account.
Open Delegate → Coworker.
On the Plugins tab, click Add to Slack to install the coworker in your Slack workspace.
Click Connect GitHub if the coworker should work in GitHub. If your GitHub organization requires approval for apps, the request waits until a GitHub organization admin approves it.
For every other tool, find it in the connector list and click the (+) button to connect it. Some connectors ask you to choose Connect with OAuth or Use API key.
Each connection redirects you to that tool's authorization screen. Approve it as the coworker (see below), and you return to okWOW with the tool listed as connected.
⚠️ Important: authorize as the coworker, not as yourself. On every authorization screen, the account granting access must be
coworker@yourcompany.com, not your personal admin account. You are signed in to okWOW as yourself, but the tools must be connected as the coworker. If you approve with your own account, the coworker will act with your access and under your name.
Check Which Account Is Authorizing
Before you click Allow, Authorize, or Install, look for the signed-in account on the screen. Most tools show it near the top of the page or in the top-right corner, and Google shows the email address on its consent screen.
If the screen shows an account chooser, pick
coworker@yourcompany.com.If the wrong account appears, don't approve. Use the screen's Switch account, Use another account, or Not you? link, or sign out of that tool in this window, sign back in as the coworker, and then start the connection again from Delegate → Coworker.
If your personal account keeps showing up, you are probably not in the incognito window from step 3. Close any other windows and start the connection from that window.
Slack may ask a Slack admin to approve the app before it can be installed, depending on your workspace's app settings.
Verify the Connection
In Delegate → Coworker, the Slack card shows your workspace as Connected, and each tool you added appears on the Connected tab of the connector list.
In each tool, check that the okWOW connection belongs to
coworker@yourcompany.com. Most tools list the apps an account has connected in that account's security or connections settings.In Slack, mention the coworker in one of the channels it was added to and ask it to do something small with one of the connected tools, such as summarizing a shared document. Its actions should appear under the coworker's name, not yours.
Troubleshooting
Connected the wrong account: In Delegate → Coworker, find the tool on the Connected tab and disconnect it. Then, from the incognito window where you are signed in to the tool as the coworker, connect it again. To fully revoke the old grant, also remove okWOW from the connected apps in your personal account for that tool.
The coworker can't see a file, channel, or project: share that item with
coworker@yourcompany.comin the tool itself. The connection only reaches what the coworker's account can access.Delegate → Coworker is missing: only organization Owners and Admins see it, and only once your organization has a Coworker seat. Check Settings → Plans & Billing, or ask an organization Owner to make you an Admin in Settings → Team members.
Setup didn't finish: if Delegate → Coworker reports that setup couldn't finish, contact support@okwow.ai.